Prioritizing tasks, while really important, is one of the most difficult things for many neurodivergent people to learn. When you have a pile of tasks to complete, you look at them and say, “They’re all important!” And you don’t know where to start, which can make you feel overwhelmed.
The truth is, while all of the tasks may be important, they can’t all get done at the same time. Something has to go first. How do you decide?
There are a plethora of prioritization methods out there. You just need to find the right one for you. You will see a lot of similar ideas.
That’s because prioritization is all about figuring out the most important tasks.
Work through the steps until the task is complete.
Yeah, it’s easier said than done. But if you get the worst task done first thing, the rest of your day will be easier, and you’ll feel better.
1–3–5 or 1–2–3 Method
This is a stripped down planning method that has you dividing your to-do list into Big, Medium, and Small tasks. You get to decide what constitutes big vs medium vs small.
For some people, making a phone call they’ve been putting off would be considered a big task (especially if that person has anxiety). It takes a lot of effort even if it doesn’t take a lot of time.
For someone else, that phone call is a small task.
Don’t beat yourself up for how you label your tasks.
Depending on how much energy and time you have, choose one of the 2 formats:
1–3–5: Choose 1 big task, 3 medium tasks, and 5 small tasks
1–2–3: Choose 1 big task, 2 medium tasks, and 3 small tasks
No matter what, you’re always starting and finishing the big task every day.
High Effort-High Impact: These are major projects that will move the needle forward to help you reach your goals.
Low Effort-High Impact: These are quick wins. They don’t take a lot effort but they move the needle. I love quick wins (especially for my ADHD peeps) because they motivate you to keep going.
High Effort-Low Impact: These are hard slog tasks. They are tasks that don’t really help you reach your goal, but sometimes, they need to happen. Think of the repetitive tasks that feel never ending (laundry, anyone?).
Low Effort-Low Impact: These are fill-ins. We can do these tasks when we don’t have a lot of energy. However, you need to watch out that you don’t automatically spend a lot of time doing these at the expense of doing the tasks that will help you reach your goal.
ABC Method
This prioritization method focuses more on the consequences of not completing the task. Let’s face it, some of us are motivated by negative consequences, as in we want to avoid them.
A tasks: Must do — severe consequences if not completed
B tasks: Should do — mild consequences if not completed
C tasks: Nice to do — no significant consequences if not completed
Again, you get to decide what a severe consequence is. For some of you, letting someone down is a severe consequence because you feel guilty. For others, they can objectively decide that the person will get over the disappointment.
Should do: these are things that you should do (and future you will thank you)
Could do: it would be nice to complete these tasks, but it’s not a big deal if they don’t get done
Won’t do: these are the tasks you aren’t going to get to
This process works for minimum viable product. When you are looking at a huge project, what’s the bare minimum that needs to get done? What would make you (or your team) happy and competitive with similar projects? What are some bells and whistles? What can you leave out?
Did you know I have a membership for women who want to improve their executive function skills? Check it out here.
Identify key tasks: Figure out what 20% of your tasks have the greatest impact
Focus on the high-impact tasks: Get these done first
Minimize Low-Impact tasks: Put these last; only do them when high-impact tasks are done
Kanban Board
A Kanban board is a physical board, like a whiteboard or cork board. On it, you create 3 vertical columns: To-Do, In Progress, and Done.
Write every task you have on a small card and pin it to the correct column. Obviously, everything will start in To-Do. Choose the tasks you’re going to work on and move the card to In Progress. When the task is done, move it to Done.
Kanban is a great way to have a visual, but many of you will still struggle with prioritization because you might start too many things and have a huge In Progress list, but nothing ever gets moved to Done.
Learning to prioritize will take time, especially if you’ve never really done it. You might have to try a few different methods to find the one that resonates with you. You have to be willing to stick with it for a while because there’s always a learning curve. But once you start prioritizing your tasks, your overall productivity will go up and your stress will go down.
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