For businesses seeking efficient time tracking and simplified workflows, QuickBooks Time (formerly TSheets) is a powerful solution. However, managing multiple login credentials for employees across various tools can be a hassle. This is where Single Sign-On (SSO) comes into play, allowing users to log in to QuickBooks Time with a single set of credentials for all their applications.

In this blog, we'll dive into the benefits of SSO for QuickBooks Time, how it works, and how to enable it for your team.

What is Single Sign-On (SSO)?

Single Sign-On (SSO) is an authentication process that allows users to log in to multiple applications using one set of login credentials. Instead of managing multiple usernames and passwords for different platforms, SSO enables access to all integrated applications with a single sign-in.

This not only enhances security but also makes accessing multiple tools, like QuickBooks Time, easier and faster for employees.

Benefits of Using SSO with QuickBooks Time

1. Increased Efficiency

With SSO, your team can bypass the need to remember separate usernames and passwords for QuickBooks Time. This speeds up the login process, ensuring that employees can focus on their work rather than getting locked out of their accounts or requesting password resets.

2. Improved Security

By integrating SSO with a reliable identity provider, like Google or Microsoft, you can enhance your business’s security. SSO ensures that users access QuickBooks Time through a single, secure gateway, reducing the chances of password leaks or phishing attacks. Additionally, IT admins can enforce advanced security features, such as two-factor authentication (2FA), on the SSO platform, adding an extra layer of protection.

3. Centralized User Management

When new employees join the company or when someone leaves, administrators can manage user access to QuickBooks Time more easily via a central system. This simplifies the process of granting or revoking access, ensuring that sensitive data remains protected.

4. Reduced IT Overhead

Fewer password-related issues mean fewer support tickets for IT departments to handle. With SSO, your team spends less time managing user credentials, freeing up resources for more critical tasks.

How Does SSO Work with QuickBooks Time?

QuickBooks Time integrates with various identity providers (IdPs) that support SSO, such as Google Workspace, Microsoft Azure AD, and other popular services. These IdPs authenticate users, ensuring they have the right permissions to access QuickBooks Time.

Here's how it works:

• User Initiates Login: The user attempts to log in to QuickBooks Time.
• SSO Redirects to Identity Provider: Instead of logging in directly to QuickBooks Time, the user is redirected to their SSO identity provider (such as Google or Microsoft).
• Authentication: The identity provider verifies the user's credentials.
• Access Granted: Upon successful authentication, the user is redirected back to QuickBooks Time and is granted access without needing to input additional credentials.

How to Set Up SSO in QuickBooks Time

Setting up SSO for QuickBooks Time is straightforward, but it requires administrative privileges within your identity provider’s system and QuickBooks. Here’s a step-by-step guide to get started:

Step 1: Choose an Identity Provider (IdP)

Decide on which IdP you will use for your SSO system. QuickBooks Time supports various identity providers, including Google Workspace, Microsoft Azure Active Directory, and Okta. Ensure that the IdP you select supports the needs of your organization.

Step 2: Configure the IdP

Once you've chosen your provider, configure it for SSO integration with QuickBooks Time. You’ll need to follow the specific setup instructions for your IdP, including generating the necessary security tokens and certificates.

Step 3: Set Up SSO in QuickBooks Time

In QuickBooks Time, navigate to your Account Settings and locate the SSO Integration option. Here, you can input the information from your IdP, including the unique identifier URLs and security certificates.

Step 4: Test the SSO Login

Before rolling it out company-wide, test the SSO login to ensure that everything is functioning properly. Verify that users can log in to QuickBooks Time seamlessly through the identity provider.

Step 5: Roll Out SSO to Your Team

Once you've confirmed everything is set up correctly, inform your team about the new SSO login process. Provide any necessary instructions or training to ensure a smooth transition.

Photo byJames Delvin

Conclusion

Integrating SSO with QuickBooks Time can significantly streamline the QB Time login process, improve security, and reduce administrative overhead for your business. By allowing employees to log in using one set of credentials across all applications, SSO not only makes time tracking easier but also helps protect sensitive data.

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