BOROUGH OF SOUTH PLAINFIELD - PUBLIC NOTICE

Duties/responsibilities for Clerk:

Answers and directs incoming calls in a professional, efficient, and effective manner to ensure timely telephone communications. Greets and assists visitors and the public; screen or announce to appropriate personnel and assists the public with general information and reports they are seeking such as Accident Reports, Handicap Placards, Vendor Permits.

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Prepares and coordinates all mail, FedEx, UPS shipments as required, sorts, and delivers all incoming mail. Compiles data for a variety of requirements, formulates new spreadsheets and databases as required, labels and sorts document files and maintains paper and electronic records.

Prepares/codes all invoices/Purchase Orders for billing within a specific program (Edmunds) and forwards for approval. Conducts inventory of office supplies and generates orders to stay within budgeted amounts to maintain inventory. Handles confidential information with dignity and respect. Sorts and responds to e-mails and obtains information such as accident requests for insurance/medical/law offices.

Perform expungements and keep detailed records. Perform in-house background checks/incident report inquiries for various agencies. Handles daily reports/paperwork, sorts, scans, attaches and files in an appropriate manner as required into various computer systems such as a CAD/RMS system.

Prepares/edits/sends general correspondence such as letters and e-mail as required by personnel.

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Works with Excel, Word, Quick Books, and other programs to generate correspondence and billing and keep updated spreadsheets on various income. Works with vendors and various private/local businesses/agencies for scheduling of officers for extra duty jobs for security through correspondence

Approves and submits bi-weekly payroll and OT for approval. All applicants should submit a cover letter and resume to the attention of Peter J. Papa, Chief/ Borough of South Plainfield, 2480 Plainfield Ave, South Plainfield N.J.07080, or E-mail to ppapa@sppolice.com .

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